Hybrid Executive Assistant/Office Manager at AI Firm

A company that specializes in advanced AI code generation that enhances developer productivity and code quality is looking for an Executive Assistant/Office Manager for their office in San Francisco located near the Salesforce Tower. The office has 20 employees and the business is growing rapidly and is very well-funded. The role will support the CEO and the Head of Operations. The dress code is casual. The role is 4 days in office and 1 day working remotely.

About the Job:

Vet and prioritize the executives emails and draft responses

Manage relationships with key internal and external stakeholders

Attend meetings and take notes and follow up on action items

Planning and executing internal and external meetings and events

Prepare and edit correspondence, reports, and presentations

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Proactively manage daily calendar, identifying and mitigation potential conflicts

Keep the CEO on track

Schedule and prepare for meetings by organizing agendas

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible

Process expense reports

Assist with HR; send offer letters and onboard employees

Hire contractors

Run the office; order supplies and manage any repair issues

Ad hoc projects as needed

Limited off-hour availability via text

About You:

Minimum of 5 years of experience in a related support position

BA/BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Benefits (medical, dental, vision, basic plan paid 100% by company), Paid Vacation,

Hours: 9-5