Remote Virtual Assistant Secretary

We are looking for a highly organized and proactive Remote Virtual Assistant Secretary to provide administrative and secretarial support to our management team. In this position, you’ll handle day-to-day administrative operations, coordinate communications, and ensure tasks and schedules run smoothly — all while working remotely. The ideal candidate is detail-oriented, tech-savvy, and capable of handling multiple responsibilities independently while maintaining confidentiality and professionalism in all communications. ⸻ Key Responsibilities: • Manage and organize emails, calendars, and appointments for executives or team members. • Draft, proofread, and send official correspondence, reports, and meeting notes. • Schedule and coordinate virtual meetings via Zoom, Microsoft Teams, or Google Meet. • Maintain digital filing systems and organize company documents in Google Drive or OneDrive. • Assist with travel arrangements, bookings, and itinerary preparation when necessary. • Prepare spreadsheets, reports, and presentations as needed. • Communicate with clients, vendors, and team members professionally and efficiently. • Track deadlines, send reminders, and ensure timely completion of tasks. • Handle confidential information with discretion and integrity. • Support administrative projects and perform other related duties as assigned. ⸻ Required Skills & Qualifications: • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). • 2+ years of experience as a virtual assistant, secretary, or administrative professional. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, Calendar). • Excellent written and verbal communication skills. • Strong time management and multitasking abilities. • Attention to detail and problem-solving mindset. • Ability to work independently and manage remote communication effectively. • Stable internet connection and reliable computer setup. ⸻ Preferred Experience (Not Required): • Familiarity with project management tools (Trello, Asana, ClickUp, or Notion). • Experience with CRM platforms (Zoho, HubSpot, or Salesforce). • Knowledge of basic bookkeeping or scheduling software. ⸻ Compensation & Benefits: • Pay range: $20–$35 per hour, depending on experience and responsibilities. • Flexible working hours with a fully remote setup. • Performance-based bonuses and long-term contract opportunities. • Collaborative and supportive remote work environment.