Remote Sales Operations Assistant

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Sales Operations Assistant (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary: $1,000 - 1,500 USD/month depending on experience paid via direct deposit Schedule: Monday-Friday, 9:00am to 5:00pm Eastern Time Job Overview: Our client is a nationwide security technology integrator delivering security cameras, access control, structured cabling, and AI-driven “vision intelligence” solutions for multi-site businesses across QSR, hospitality, construction, manufacturing, retail, and more. We are seeking a highly organized, proactive Sales Operations Assistant to support our client's Director of Sales by keeping the pipeline clean, the CRM up to date, and all sales activities running smoothly. This is a high-ownership role for someone who is tech-savvy, fast, and comfortable operating in a SaaS-like sales environment. Responsibilities: • Own HubSpot: update deals, log notes, prioritize tasks, track follow-ups, and maintain complete pipeline accuracy. • Manage Outlook inbox, triage emails, and draft professional follow-up messages. • Oversee scheduling using Teams and maintain an organized calendar. • Use AI meeting tools (e.g., Fellow) to review recordings and extract action items. • Track deliverables and ensure nothing is missed across active deals. • Assist with light Apollo or LinkedIn research to support deal movement. • Maintain organized documents, workflows, and sales support materials. Qualifications, Skills and Key Competencies: • Excellent written and verbal English. • Strong experience with HubSpot (non-negotiable). • Proficiency with Outlook, Microsoft Teams, and modern productivity tools. • Highly proactive — able to take initiative, anticipate needs, and catch issues early. • Superior organizational skills and attention to detail. Nice to have: • Apollo experience • LinkedIn research • SaaS or B2B sales support background • AI tool fluency (ChatGPT). Benefits • Remote role with full-time stability. • Opportunity to grow inside a fast-moving, technology-driven organization. • Direct impact on improving sales efficiency and performance. Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application! Apply tot his job